While teamwork makes the dream work, tasks delegation and keeping tabs on the different moving parts can get challenging - especially with many individuals and remote working involved.
As such, we’ve put together a list of handy project management apps, to help you maintain visibility of ongoing projects and collaborate with different parties while keeping organised.
A top-ranking project management software, Monday.com is known for its versatility, features and best of all, affordability.
Interface wise, Monday.com allows users to visualise projects based on their preferences, be it in the form of a timeline, calendar view, Kanban board or Gantt chart. This versatility allows you to switch from the big-picture view to examining the details of daily tasks, effortlessly.
The app’s customisable dashboard makes it easy to keep tabs on project overviews such as task statuses and budget, as well as workload management within the team. Like most of its counterparts, the app features custom automation to move one task from one stage to the other. This helps with keeping administrative work at the minimum, allowing the team to focus on the tasks at hand instead.
The app also offers time tracking, a useful feature to show the potential changes across the entire project timeline. Users can also identify the most time-consuming tasks and tweak them, if required. Better yet, Monday.com can also be integrated with other productivity tools such as Slack, Dropbox, Gmail and many others.
Price plan:
While the app is pocket-friendly, one will have to upgrade the plan to make the best of its features. That said, the Standard (most popular) and Pro plans are still relatively affordable, at $10 and $22 per month, respectively.
Trello is a highly visual and intuitive project management solution. The app adopts the Kanban board that provides an overview of multiple workflows with task-managing functions. Its drag-and-drop function and hassle-free navigation offer easy accessibility, even for the most non-technical users. Although, unlike Monday.com, Kanban remains the only project visualisation format that Trello offers. While this doesn’t pose a major issue, users might have a tougher time gleaning more granular insights with just Kanban.
Collaboration wise, users can tap on a variety of Trello’s features, including comments, mentions, document sharing and notifications. For instance, team members can tag each other in comments on the cards, and be notified of the latest conversation updates via email or push notifications. Trello also offers workflow automation, including work assignments and shifting cards to the column marked complete once the tasks are accomplished.
Tools such as Slack, Google Drive etc. can also be seamlessly incorporated with existing workflows. Together with its powerful mobile app where users can do almost everything they can on the desktop version, Trello remains a popular and affordable project management solution.
Price plan:
While the Free plan does offer up great features including creating unlimited cards/ lists and automation, upgrading to the Standard package has its benefits, especially for mid-sized teams. For one, the Standard offers unlimited boards that enable users to manage multiple projects simultaneously and advanced features such as advanced checklists, voting, as well as calendar and map views.
Similarly, Asana offers a Kanban-style interface for a highly visual experience. The reason for its popularity could be attributed to the wide variety of features offered under its Basic plan, including unlimited teams, storage and multiple project views - something most project management software reserves for their paid plans. Additionally, individual members can also view/ manage tasks in their preference, to boost maximum productivity.
Likewise, Asana supports work process automation such as due date notifications and task assignments, as well as collaborative features that facilitate document-sharing and communication between team members. The software can also be easily integrated with existing productivity tools.
The main difference between Asana and the other project management software mentioned is that each task can only have one main assignee. That said, a task collaborator or subtasks can be used to bring more users onto the particular task.
Asana also tends to work better on desktop, where the app may not work as well, especially when it comes to completing productivity tasks.
Price plan:
The Basic plan allows collaboration of up to 15 users, something that smaller teams can consider. However, the automated workflow is only available for Premium and beyond, something to note.
It may be one of the newer kids on the block, but ClickUp’s all-the-features-you-need-in-one-place philosophy has earned it the trust of the big boys, including Google, Netflix and Airbnb.
The software is intuitive and designed with maximum functionality in mind. Its dynamism is best seen through its customisable project management and features. Examples include privacy settings that allow different levels of access to projects, custom task statuses and templates to work with.
ClickUp also incorporates well-loved features such as task dependencies, multiple task assignees, checklist templates, comments, milestones, reminders and more. Task management wise, users can easily utilise the drag-and-drop function to reorder tasks, filter and search for a particular task, sort and prioritise them. Real-time tracking is also available, making project management all the more efficient.
Price plan:
For its features, ClickUp remains very affordable, with the Free Forever plan offering the essential features. For more storage and unlimited uses, the Unlimited plan is recommended. For more advanced features such as workload management and advanced time tracking, the Business plan should do the trick.
Ultimately, choosing the right productivity management software depends on your needs For instance, do you require more project overviews or workload management? Is the team working remotely/ on-the-go most of the time? All these considerations would then play a role in determining the software for you.
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Adeline is a content producer who dabbles in writing and photography. She’s also a bit of a history geek, and is glad to dish out facts nobody asked for.
